Project Coordinator Job at Vericon Construction, Mountainside, NJ

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  • Vericon Construction
  • Mountainside, NJ

Job Description

Job Description

Position Objectives and Responsibilities

  • Assist all PM’s and APM’s with necessary paperwork (purchase orders / RFIs / Change Order Request / Change Orders (to clients & subs) / check requests etc.)
  • Maintain and process Submittal and RFI logs and follow up with Subcontractors, Owners, and Architects for outstanding submittals and RFI’s
  • Verify subcontractor required documentation (Master Subcontractor Agreement, Certificates of Insurance)
  • Process subcontractors/purchase orders and send out with all attachments and billing instructions
  • Daily interaction/collaboration with VP, PX, PM, and/or APM to ensure all projects are running smoothly; discuss any issues or concerns that need to be addressed
  • Assist PX, PM, and/or APM with follow up with Subcontractors, Owners, and Architects for any outstanding paperwork (Signed Subcontracts, Signed Change Orders, PO’s, COR’s, etc.)
  • Assist Project Managers in maintaining project-specific spreadsheets and logs
  • Attend meetings, via phone or on-site, with Project Manager and Field Superintendent to take notes and interact with client/team
  • Monthly invoicing for projects and any required back up from Vericon and or all subcontractors (lien waivers, affidavits) Send draft invoice to client for review and approval before finalizing
  • Provide and continuously update the Project Superintendent with Start Up binder for all new projects (project directory, local hospitals/clinics, scopes of work, approved submittals, answered RFIs, updated drawings, etc.)
  • Assist estimating with making calls to subs for bids
  • Maintain job specific network drive folders, including but not limited to emails, contracts, RFI’s, photos, daily reports, change orders, change order requests, etc.
  • Assist and maintain Project Team calendar including scheduling meetings with clients, job meetings, site visits, etc.
  • Assist with compiling meeting minutes on certain projects
  • Assist with the Permitting Process (Fill out tech cards, file permit package/pickup approved permits from township)
  • Order drawings for project super, PM, or APM
  • Order materials, supplies, and equipment for projects when necessary
  • Process safety documents for clients/project (varies from project to project)
  • Provide back-up for the receptionist (answer phone overflow, provide lunchtime back-up, sign for packages, hand out mail, etc.)
  • Prepare all required paperwork for PM to bring to project meetings (RFI logs, submittal logs, prior meeting minutes)
  • Additional tasks as given by PM/APM as needed

Job Tags

For subcontractor, Local area,

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